Material acceptance

The rules are checked from the top; the first one that matches the signals gives the professional position. Values in square brackets are filled in with the calculated numbers.

1. IfIdentity: part number and marking: A different item

   Professional positionReject

   ConditionalHold in quarantine

   Any other decision: not supported by the signals

   The delivered item is not the ordered item. It cannot be accepted, whatever the documents say.

2. IfPhysical condition: Item damaged

   Professional positionHold in quarantine

   ConditionalReject

   Any other decision: not supported by the signals

   The item is damaged. It stays out of use until the damage is assessed; any return or replacement goes through procurement.

3. IfCertificate: Missing

   Professional positionHold in quarantine

   ConditionalClarify with the supplier, engineering or QA/QC

   Any other decision: not supported by the signals

   The required certificate is missing. Documentation is part of the material: without it the item is incomplete and is held until the certificate arrives.

4. IfTechnical conformity: In doubt

   Professional positionHold in quarantine

   ConditionalClarify with the supplier, engineering or QA/QC

   Any other decision: escalation required

   Technical conformity is in doubt. That is a decision for engineering, and the item stays out of use until it is made.

5. IfTechnical conformity: Not yet checked

   Professional positionHold in quarantine

   ConditionalClarify with the supplier, engineering or QA/QC

   Any other decision: insufficient information

   Technical conformity has not been checked yet. Receipt is recorded; acceptance waits for the check.

6. IfIdentity: part number and marking: Part number differs by a suffix

   Professional positionClarify with the supplier, engineering or QA/QC

   ConditionalHold in quarantine

   Any other decision: not supported by the signals

   The part number differs by a suffix. A suffix can mean a different material, rating or revision, so the difference has to be explained before acceptance.

7. IfCertificate: Copy only

   Professional positionClarify with the supplier, engineering or QA/QC

   ConditionalHold in quarantine

   Any other decision: not supported by the signals

   The certificate is a copy. Whether a copy is acceptable depends on the requirement: confirm it, or request the original, before the item is used.

8. IfQuantity: More than ordered

   Professional positionClarify with the supplier, engineering or QA/QC

   ConditionalHold in quarantine

   Any other decision: not supported by the signals

   More was delivered than ordered. The ordered quantity can be accepted once the other gates are clear; the extra is clarified with procurement, not taken into stock silently.

9. IfPhysical condition: Packaging damaged, item looks intact

   Professional positionAccept for use

   ConditionalHold in quarantine, Clarify with the supplier, engineering or QA/QC

   Any other decision: not supported by the signals

   The packaging is damaged but the item is intact, identified and documented. It can be accepted once the inspection is recorded and the preservation restored.

10. IfQuantity: Fewer than ordered

    Professional positionAccept for use

    ConditionalHold in quarantine

    Any other decision: not supported by the signals

    Fewer items arrived than ordered. The delivered items meet every gate and can be accepted; the order line stays open for the balance.

11. IfAny other combination

    Professional positionAccept for use

    Any other decision: not supported by the signals

    Identity, quantity, documents, condition and technical conformity all hold. The material can be accepted and released for use.